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MINUTES OF THE HILTON PARISH COUNCIL MEETING 03-07 HELD ON MONDAY
2 APRIL 2007 IN THE VILLAGE HALL
Present: Cllrs Wright (Chairman), Barradell, Robinson, Shardlow and Stott
In Attendance: Mr Thomas, Clerk to the Parish Council, and two parishioners.
1. To note Apologies for Absence. Cllrs Fleming, Randall and Ward.
2. To Approve the Minutes of the Parish Council Meeting held on 5 March 2007.
Approved unanimously:
3. Parishioners Open Session (10 minutes). The Chairman closed the meeting.
Mr Blake explained that the Hilton Ecumenical Group had proposed that two trees be planted on the Green as a memorial to Mr Britten; one tree from the two Churches and the second from the Civic Body. This item was to be discussed later at Item 12.
Dr Salem advised that a member of the cricket club had agreed to redecorate part of the cricket pavilion at no cost to the Council.
The Chairman re opened the meeting.
4. Declarations of Interest. Cllr Barradell advised an interest in Item 7 due to his address on The Green but continued to take a full part in the debate.
5. To Authorise the Payment of Accounts.
a. £16.78 J A Thomas Reimbursement of Postal Charges
b. £49.09 D Hedge Handyman's Wage March
c. £57.64 Shaws: New Cash Book
d. £1730.89 Allianz ;Village Annual Insurance
e. £1526.04 Payment of VAT to JCS Services
Payment of the above accounts was proposed by Cllr Robinson, seconded by Cllr Stott and approved unanimously. RESOLVED.
6. Review of A14 Consultation Process.
The Chairman advised that the input phase of the Consultation process had finished. The results were expected in the coming months. The primary concern of the A14 Action Group was now to keep up the pressure to ensure environmental issues were fully addressed. The AG had also agreed to explore the value of engaging an acoustic consultant to provide specialist advice to Hilton, and perhaps other nearby villages. The cost for the consultant was estimated at some £1400 and it was hoped to meet this by a mixture of Council funding and monies raised through the village. The A14 AG and the F&GPWG had also discussed Mr Burton's generous offer to build a screening bund between the village and the A14. The F&GPWG had recommended that the Council should support Mr Burton but that the first approach was to continue to press the Highways Agency to resolve the environmental problems. Cllrs Robinson and Ward had agreed to meet with Mr Burton to gain more detail of his proposal.
7. Parking on The Green
The F&GPWG had recommended that the stakes and ropes along Wraggs Row should be
removed at the end of the trial and further recommended the erection of a low earth bund alongside the road, seeded with grass and left uncut as the best way to deter vehicles from driving onto the Green. The suggestion for permanent traffic control bollards was discussed but rejected for reasons of high initial and ownership costs as well as appearance. After considerable discussion the Council agreed that the current stakes should be removed but not before the bund was in place. The Cllr Shardlow proposed, Cllr Robinson seconded and all agreed to the establishment of the bund and authorised up to £600 for this work. The Clerk and Cllr Stott was to specify the work needed and to engage a contractor to undertake the work within this cost limit. It was highlighted that this work was urgent to meet the grass planting season.
After some debate, Cllr Shardlow proposed the long-standing parking issues in Wraggs Row could not be entirely resolved by the Council. She further proposed that the persons concerned seek to resolve these issues between themselves. Powers to deal with any planning transgressions lie with HDC. The responsibility of the Council should be limited to maintaining the condition of the Green to a reasonable standard. This suggestion was agreed by the meeting.
8. F&GPWG Report
Cllr Stott advised that most of the recommendations of the F&GPWG had been included as part of individual agenda items. However, the F&GPWG had agreed to an early meeting with Young Lives to see how best to maintain the Hilton PARC project.
9. Ditch and Pond Maintenance
The F&GPWG had endorsed the report produced by Cllr Stott and the Council agreed that a programme of maintenance work should be undertaken and lead by Cllr Stott. The Clerk was currently in the process of establishing HDC's responsibilities for ditches in and around the village and this would be taken into account when assessing the work to be undertaken.
10. Wayleave Clare Cottage
The District Valuer had advised that the charge for a reassessment of the License of Access for Clare Cottage could be some £400 to £500 and in the absence of significant change since the last assessment, was likely to arrive at a similar result. The Council agreed not to engage the District Valuer at this time and also agreed not to review the License charge.
11. Wilderness Gate
Cllr Shardlow proposed, Cllr Robinson seconded and, with the exception of Cllr Barradell, it was agreed that the Clerk was to contract with Mr Burton to supply and fit a new forest-type gate of 2inch box section at the entrance to the wilderness at a cost not to exceed £970.
12. Memorial Mr G Britten.
The meeting agreed in principle the proposal made by the Ecumenical Group for two memorial trees as outlined by Mr Blake at Item 3 above. Cllr Randall was asked to establish the details with Mr Blake regarding type of trees and location etc and report to Council. The Clerk was to ask HDC if it was possible to incorporate Mr Britten's name at the new housing development at Church Lane.
13. Lorrywatch
The F&GPWG had recommended that the village support the new Lorry Watch initiative and the Clerk was to advise Trading Standards of this decision. The Council noted the recommendation of Trading Standards to appoint a coordinator within the village and Cllr Shardlow agreed to highlight this to the ‘B1040 group'.
14 S 106.
The F&GPWG had identified three potential projects. A Northern footpath, uplifting the Cricket Pavilion and the provision of a storage facility for the village.. Cllr Barradell had agreed to establish outline costs for the Pavilion and the storage proposals. The path was likely to be of low cost and capable of being funded through other sources. It was advised that Young Lives may be in a position to contribute.
15 Internal Audit.
The meeting agreed to appoint Mr R Swailes as the internal auditor for FY 2008 at a charge of £13.25 per hour.
16. Grass Punch's Grove.
The meeting agreed that Mr Conroy had not met the requirements placed on him by the Council for reseeded the Green outside Punch's Grove. Cllr Stott said that a close cutting regime would be the best solution and the Clerk was to write to Mr Conroy expessing the Council's disappointment at Mr Conroys failure to meet their requirements.
17 Clerk's Report on Parish Matters.
Crime Report None reported to the Police in past month
Date of Next Meetings. Due to the May Day holiday, the Clerk proposed that the next meeting be held on Monday 30 April. In addition, the date for the Village Annual Meeting was proposed to be held on 30 May. These dates were agreed by the meeting.
18. Councillors' Items
Football Pitch. The Clerk was to remind the Grass Contractor of need to mow the other half of the pitch this year.
Additional Trees. Cllr Randall was to be asked on the practicality of planting additional trees on The Green
Papworth Sewage Odours. The Clerk was to seek confirmation from the Environment Agency that the water quality discharged into the West Brook was back to normal. The letter in response to Papworth regarding odours from the new sewage plant was to be based on the reply from the Agency.
F J Wright
Chairman of Parish Council 30 April 2007
ACTION ARISING FROM 03-07
6. Review of A14 Consultation Process.
Cllrs Robinson and Ward agreed to meet with Mr Burton.
7. Parking on The Green
The Clerk and Cllr Stott was to specify the work needed and to engage a contractor to undertake the work within up to £600 limit. It was highlighted that this work was urgent to meet the grass planting period.
8. F&GPWG Report
Cllrs Stott and Shardlow had an early meeting Young Lives planned.
11. Wilderness Gate
The Clerk was to contract with Mr Burton to supply and fit a new forest-type gate of 2inch box section at the entrance to the wilderness at a cost not to exceed £970. Done 3 April
12. Memorial Mr G Britten.
Cllr Randall was asked to establish the details with Mr Blake regarding type of trees and location etc and report to Council.
The Clerk was to ask HDC if it was possible to incorporate Mr Britten's name at the new housing development at Church Lane.
13. Lorrywatch
Clerk was to advise Trading Standards of this decision support the new Lorry Watch initiative. Done 3 April
14 S 106.
Cllr Barradell had agreed to establish outline costs for the Pavilion and the storage proposals. .
16. Grass Punch's Grove.
the Clerk to write to Mr Conroy expressing the Councils disappointment at his refusal to meet their requirements for grass planting. Draft to Ian Stott 7 April
18. Councillors' Items
Football Pitch. The Clerk was to remind the Grass Contractor of need to mow the other half of the pitch this year. Done 3 April
Additional Trees. Cllr Randall was to be asked on the practicality of planting additional trees on The Green
Papworth Sewage Odours. The Clerk was to seek confirmation from the Environment Agency that the water quality discharged into the West Brook was back to normal. The letter in response to Papworth regarding odours from the new sewage plant was to be based on the reply from the Agency. Letter to EA 9 April
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